Job Posting

BOOKKEEPER/TAX PREPARER

Looking for some independence?  How about local travel to client sites providing a variety of Bookkeeping and Tax Preparation services for an established bookkeeping company?

We are looking for a dedicated and detail oriented bookkeeper with 2+ years of experience in bookkeeping and tax preparation.  This position is suitable for someone who is looking for 30 hours per week to full time hours and likes a bit of variety!

Compensation will be both an hourly wage of $15 plus access to a competitive quarterly performance bonus (more details can be provided in the interview process).

The successful candidate in this role will provide bookkeeping and tax preparation services to company clientele including, preparation and maintenance of complete sets of books, records of accounts, financial transactions and the verification of these procedures.  Direct involvement in the smooth and compliant financial operation of company clientele with a dedicated focus on accuracy and transparency.

Duties in this role will be to:

  • Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
  • Post journal entries and reconcile bank accounts, prepare trial balance of books, maintain general ledgers and prepare financial statements
  • Complete and submit tax remittance forms for:  payroll, HST, WSIB and other government documents
  • Prepare personal and business tax returns and perform other bookkeeping services for review
  • Assist with audits as required
  • Take phone messages and answer client questions
  • Track time and billing using Microsoft Outlook
  • Prepare weekly, bi-weekly and monthly payroll for small businesses
  • Handle cash and payment as needed
  • Research and keep up-to date with government tax guides and other business related documents
  • Travel to and from client sites – approx 70% to local Ayr and KW area
  • Maintain and build client base
  • Remain current with accounting practices
  • Maintain complete confidentiality of client accounting details
  • Other duties as assigned

Required Skills and Abilities:

  • Completion of secondary school, Completion of college level accounting, bookkeeping or related field OR
  • Completion of two years (first level) of a recognized professional accounting program (e.g., Chartered Accounting, Certified General Accounting) OR
  • Courses in accounting or bookkeeping combined with several years of experience as a financial or accounting clerk are required
  • Knowledge of General Accepted Accounting Principles (GAAP)
  • Strong computer skills including experience with: Simply Accounting, Microsoft Office (Word, Excel, Outlook), CANTAX, QuickBooks
  • Experience with Great Plains Dynamics is an asset
  • Valid Driver’s License

We thank all candidates for their application, all resumes will be screened and only those selected for an interview process will be contacted.  Please apply to this email: hr@pv3tax.com

How Expensing Vehicles Works from my Perspective as a Tax Preparer.

Every year (especially with new clients with small businesses) I get the question about what receipts a small business owner should keep in regards to their vehicles.  For the majority of my clients it works like this:

Keep all of your:

  • Gas Receipts
  • Repair Bills
  • Insurance Bills
  • License and Registration Receipts
  • Car Wash Receipts
  • Parking Receipts
  • Lease Payments and Lease Paperwork
  • 407 Bills (That apply to business travel)

Other expenses to take note of:

  • The Fair Market Value of your vehicle when you started your business
  • Interest costs on any loans against your vehicle loan if purchased

Even if you only use your vehicle for small trips and your business is small, keep all of your receipts. I always recommend keeping an evelope in the visor of your car and as soon as you pay a car bill put it straight into the envelope.

The next step is important if you want to keep the government happy.  You need to have prood of all the business driving you drove throughout the year.  The best way to prove that you made business trips is with a mileage tracker.  Throughout the year if you kept good records you should know how many kilometres you drove for business and how many kilometres you drove in total.

Ex.  2,000 kms for business driving divided by 10,000 kms of total driving equals 20%.  Therefore we would be able to apply 20% to all your vehicle costs.

Ex. Your vehicle costs $5,000 to drive throughout the year and your percentage is 20% therefore I can reduce your taxable income by $1,000 ($5,000 x 20%).